What is a travel risk management policy? and how does it affect the organisations approach to the management of risks that may be encountered while travelling?
Firstly we must define what a policy is and what it does. A policy provides guidance about actions and conducts. They can range from broad “motherhood” statements to specific rules and generally are supported by plans, procedures and work instructions which provide further details about specific items or areas that are covered by the policy.
The guidance offered within a policy aids in decision-making and provide a framework for a repeatable results or actions to occur. The guidance wording is based around legislation, risk management and the objectives of the organisation.
Policies need to be endorsed by senior management, clearly written and communicated to all stakeholders that may be affected by the intent of the policy. Policies need to be periodically reviewed to ensure that they remain current.
Travel Risk Management Policies
Dependant on the size and structure of the organisation and the type of business that the organisation is in there may be a standalone Travel Risk Management Policy, or the guidance on travel risk management may be contained in the Health and Safety Policy either as an explicit line item or implicitly within the risk management statements.
For instance; “…Company x will manage risks by identify all workplace hazards, undertaking risk assessments and taking all necessary actions to control exposure to injury loss or damage…” implies that travel risks would be addressed within their risk management processes. This is especially true in Australia where the term workplace is clearly defined.
Travel Risk Management Policies provide guidance on how to manage the risks of travel. This guidance sets a framework for repeatable results and will be supported by more detailed instructions in the form of plans, policies and work instructions.
The organisations approach to travel risk management may be detailed by a standalone policy or incorporated explicitly or implicitly within the health and safety policy.